SAP DMS Interview Questions And Answers 2020 [Latest]

SAP DMS Interview Questions And Answers for beginners/experienced professionals from Codingcompiler. These SAP DMS interview questions were asked in various interviews conducted by top multinational companies across the globe. We hope that these interview questions will help you in cracking your next job interview. All the best and happy learning.

In this blog, you’ll learn

SAP DMS Interview Questions
SAP DMS Interview Questions and Answers
Frequently Asked SAP DMS Interview Questions and Answers

The best SAP DMS Interview Questions And Answers

SAP DMS Interview Questions

  1. WHAT IS SAP DOCUMENT MANAGEMENT SYSTEM (DMS)?
  2. WHO CAN BENEFIT FROM THE USE OF SAP DMS?
  3. WHO CAN BENEFIT FROM THE USE OF SAP DMS?
  4. WHAT ARE SAP DMS’ MAIN CAPABILITIES?
  5. MUST SAP DMS BE DEPLOYED AT THE SAME TIME AS SAP ECC?
  6. CAN SAP DMS SUPPORT A DISTRIBUTED ENVIRONMENT FOR DOCUMENT MANAGEMENT?
  7. HOW CAN CUSTOMERS UNDERSTAND IF SAP DMS CAPABILITIES MEET THEIR REQUIREMENTS?
  8. What is Factors influencing Scheduling?
  9. A request or instruction to Purchasing to procure a quantity of a material or service so what it is available at a certain point in time?
  10. An organizational unit in Accounting that reflects a management¬oriented structure fo the organization for the purpose of internal control.?



SAP DMS Interview Questions and Answers



Q. WHAT IS SAP DOCUMENT MANAGEMENT SYSTEM (DMS)?

SAP DMS (Document Management System) is a cross application component of SAP ECC that provides robust document, content and digital asset management capabilities. DMS is powered by SAP® NetWeaver™. SAP DMS is a major component of the SAP PLM solution

Q. WHO CAN BENEFIT FROM THE USE OF SAP DMS?

Answer: SAP customers from any industry and of any size with requirements to manage their electronic documents, media and other digital assets in a secure and controlled environment can benefit from SAP DMS.

Q. WHAT ARE SAP DMS’ MAIN CAPABILITIES?

Answer: SAP DMS enables the capture and management of electronic documents, CAD models and drawings, MS-Office files, scanned images, multi-media files, and any other electronic files that should be stored and controlled in a secure environment. SAP DMS provides version and revision control, integrated workflow capabilities, full text retrieval and search functionality, and linkage with SAP business objects such as Bill of Materials, material masters (parts), process plans, engineering change masters, and production orders. SAP DMS supports archiving and SAP classification schemes as well as third-party archiving repositories. SAP DMS provides integrated viewing and redlining capabilities.

Q. MUST SAP DMS BE DEPLOYED AT THE SAME TIME AS SAP ECC?

Answer: No! SAP DMS can be implemented in parallel with major SAP ECC components such as PP, MM, SD FI or CO, or can be implemented as an add-on (at a later time) to a base SAP ECC implementation.


Q. CAN SAP DMS SUPPORT A DISTRIBUTED ENVIRONMENT FOR DOCUMENT MANAGEMENT?

Answer: Yes! SAP DMS provides robust capabilities to support a distributed document management environment through multiple content servers and cache servers. This capability is based on the KPro technology provided in SAP NetWeaver.

Q. HOW CAN CUSTOMERS UNDERSTAND IF SAP DMS CAPABILITIES MEET THEIR REQUIREMENTS?

Answer: LeverX conducts a workshop for SAP customers to investigate their requirements for document and content management, and recommend potential scenarios for a SAP DMS deployment. Afterwards LeverX can define with the customer a SAP DMS implementation plan to fit within their current SAP roadmap.

Q. What is Factors influencing Scheduling?

Answer: Internal Processing External Processing General Costs Activity Relationships.

Q. A request or instruction to Purchasing to procure a quantity of a material or service so what it is available at a certain point in time?

Answer: Purchase Requistion

Frequently Asked SAP DMS Interview Questions and Answers

Q. An organizational unit in Accounting that reflects a management¬oriented structure fo the organization for the purpose of internal control.?

Answer: Profit Center

Q. CAN SAP DMS BE DEPLOYED WITHOUT ANY OTHER SAP SOLUTIONS INSTALLED?

Answer:  Yes! SAP DMS is a component of SAP ECC and therefore could be implemented as the initial deployment of a SAP ECC project, however, in practice this not typically the case. Most customers either implement SAP DMS in parallel to other ECC components or add SAP DMS to an existing implementation later.

Q. CAN CUSTOMERS IMPLEMENT SAP DMS AS THE FIRST STEP IN A COMPREHENSIVE PLM IMPLEMENTATION ROADMAP?

Answer: Yes! You can start with a SAP DMS implementation and then build out comprehensive SAP PLM applications in a phase-based approach.

Q. How can one link Document Info Records and Engineering Change Records?

Answer:  In PLM WUI Documents it is not possible to link an ECR (Engineering Change Record) in creating/change mode of the Document Info Record. The same is possible from the ECR side.

Q. HOW EASY IS IT FOR OCCASIONAL USERS TO EXECUTE THEIR WORK USING SAP DMS?

Answer: DMS provides various user interfaces including an easy-to-use, intuitive, Web-based portal and MS-Windows Explorer simplified access, called Easy DMS. The Easy DMS and Web Browser user interfaces require minimum training for occasional users.

Q. WHAT IS THE EFFORT TO IMPLEMENT SAP DMS?

Answer: There are many factors that influence the implementation effort and duration. Project experience illustrates that the additional effort to add SAP DMS to your SAP ECC implementation plan can be as few as 4 months.

The best SAP DMS Interview Questions And Answers

Q. What is a SAP document?

Answer: Document. A document is a record of a posting in Financial Accounting. There are two types of documents: original documents and processing documents.

Q. What is the Benefit of it?

Answer: For the Companies generating lot of documents every day, it provides following functionality

  • With it, we can Securely  Store documents
  • We can store in SAP Database
  • We can store in File System
  • We can store in Content server
  • Check-in / check out functionality
  • It provides search document facility
  • We can Link the documents to other objects in SAP
  • Change management
  • Version management

Q. Define Data Carrier

Answer: Define Data Carrier – SPRO → SAP Customizing Implementation Guide → Cross-Application Components → Document Management → General Data → Define Data Carrier

Q. What are the Main Capabilities of SAP DMS:

Answer: SAP DMS enables the capture and management of :

  • Electronic documents,
  • CAD models and drawings,
  • Microsoft Office files,
  • Scanned images,
  • Multi-media files,
  • Any other electronic files that should be stored and controlled in a secure environment.

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