PeopleSoft HRMS Interview Questions And Answers For Experienced. If you are looking for Peoplesoft HRMS interview questions, then you are at the right place. Here we are sharing a list of real-time Peoplesoft HRMS interview questions and answers. This list will help you to crack your next Peoplesoft HRMS job interview. All the best and happy learning from Coding compiler.
PeopleSoft HRMS Interview Questions
- What is PeopleSoft Enterprise HRMS?
- What is PeopleSoft Enterprise HRMS Integrations?
- What are the different components and component interfaces in PeopleSoft HRMS?
- How PeopleSoft HRMS stores data?
- What is a control table in Peoplesoft HRMS?
- What are transaction tables in Peoplesoft HRMS?
- What are Prompt Tables in PeopleSoft HRMS?
- What are Business Units in PeopleSoft HRMS?
- What are Tablesets and SetIDs in PeopleSoft HRMS?
- What are Effective Dates and what are the benefits of it?
PeopleSoft HRMS Interview Questions And Answers
PeopleSoft HRMS Interview Questions 1) What is PeopleSoft Enterprise HRMS?
Answer # PeopleSoft HRMS is an integrated suite of applications and business processes that are based on PeopleSoft’s Pure Internet Architecture (PIA) and enterprise portal technologies.
The sophisticated features and collaborative, self-service functionality available in PeopleSoft HRMS enable you to manage your human resources from recruitment to retirement while aligning your workforce initiatives with strategic business goals and objectives.
PeopleSoft HRMS Interview Questions 2) What is PeopleSoft Enterprise HRMS Integrations?
Answer # PeopleSoft HRMS integrates with other PeopleSoft applications, such as PeopleSoft Enterprise Financials, PeopleSoft Enterprise Workforce Analytics, and PeopleSoft Enterprise Learning Management. PeopleSoft HRMS also integrates with other third-party applications. PeopleSoft HRMS uses various integration technologies to send and receive data.
PeopleSoft HRMS Interview Questions 3) What are the different components and component interfaces in PeopleSoft HRMS?
Answer # Component Component Interface
Departments component (DEPARTMENT_TBL) – DEPARTMENT_TBL
Establishment component (ESTABLISHMENT_DATA) – ESTABLISHMENT_DATA
Job Code Task Table component (JOBCODE_TASK_TABLE) – JOBCODE_TASK_TABLE
Job Code Table component (JOB_CODE_TBL) – CI_JOB_CODE_TBL
Job Tasks component (JOB_TASK_TABLE) – JOB_TASK_TABLE
Location component (LOCATION_TABLE) – LOCATION_TABLE
FLSA Calendar Table (FLSA_CALENDAR) – FLSA_CALENDAR
Pay Run Table (PAY_RUN_TABLE) – PAY_RUN_TABLE
Tax Location Table component (TAX_LOCATION_TBL) – TAX_LOCATION_TBL
PeopleSoft HRMS Interview Questions 4) How PeopleSoft HRMS stores data?
Answer # PeopleSoft HRMS is a table-based system that stores critical general data, such as companies, work locations, and system specifications in a central location. The system enables users to access the same basic information while maintaining data accuracy and integrity.
Tables that are central to PeopleSoft HRMS include control tables, transaction tables, and prompt tables.
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PeopleSoft HRMS Interview Questions 5) What is a control table in Peoplesoft HRMS?
Answer # Control Tables – Control tables store information that is used to process and validate the day-to-day business activities (transactions) users perform with PeopleSoft HRMS applications
.
The information stored in control tables is common and shared across an organization, for example, master lists of customers, vendors, applications, items, or charts of accounts. By storing this shared information in a central location, control tables help to reduce data redundancy, maintain data integrity, and ensure that users have access to the same basic information.
The information stored in control tables is generally static and is updated only when fundamental changes occur to business policies, organizational structures, or processing rules.
PeopleSoft HRMS Interview Questions 6) What are transaction tables in Peoplesoft HRMS?
Answer # Transaction Tables – Transaction tables store information about the day-to-day business activities (transactions) users perform with PeopleSoft HRMS applications.
The information stored in transaction tables often changes and is updated more frequently than the information stored in control tables.
PeopleSoft HRMS Interview Questions 7) What are Prompt Tables in PeopleSoft HRMS?
Answer # Prompt Tables – Prompt tables are tables that are associated with fields on PeopleSoft application pages and which display valid data values for those fields when a user selects a prompt or search option.
The data values stored in prompt tables are retrieved from control tables, transaction tables, or other PeopleSoft tables.
PeopleSoft HRMS Interview Questions 8) What are Business Units in PeopleSoft HRMS?
Answer # Business units are logical units that you create to track and report specific business information. Business units have no predetermined restrictions or requirements; they are a flexible structuring device that enable you to implement PeopleSoft HRMS based on how your business is organized.
You must define at least one business unit. The BUSINESS_UNIT field is included on all transaction tables.
PeopleSoft HRMS Interview Questions 9) What are Tablesets and SetIDs in PeopleSoft HRMS?
Answer # Tablesets and setIDs are devices that enable you to share – or restrict – information across business units. For example, with tablesets and setIDs you can centralize redundant information such as country codes while keeping information such as departments and job codes decentralized.
The overall goal of tablesets and setIDs is to minimize data redundancy, maintain data consistency, and reduce system maintenance tasks.
You must define at least one tableset (setID). The SETID key field is included on all control tables.
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PeopleSoft HRMS Interview Questions 10) What are Effective Dates and what are the benefits of it?
Answer # PeopleSoft HRMS uses effective dates to store historical, current, and future information. Effective dates
enable you to:
- Maintain a chronological history of your data. By storing effective-dated information in tables, the system enables you to review past transactions and plan for future events.
- For example, you can roll back your system to a particular time to perform historical analyses for your company. Or, you can set up tables and data ahead of time without using tickler or pending files.
- Maintain the accuracy of your data. By comparing the effective dates in prompt tables to the effective dates on application pages, the system displays only those values that are valid for the current time period.
- For example, you create a new department code with an effective date of May 1, 2008. Then, on the Job Data pages, you enter a new data row for an employee with an effective date before May 1, 2008. When you select the prompt for the department field, you won’t see the new department code because it is not in effect.
PeopleSoft HRMS Interview Questions For Experienced
PeopleSoft HRMS Interview Questions 11) What is Person or Position Structure in PeopleSoft HRMS?
Answer # PeopleSoft HRMS enables you to structure or drive your PeopleSoft Enterprise Human Resources system by person or by position. Before you set up information in the control tables, you must decide which method to use. The system processes the information differently depending on your choice.
PeopleSoft HRMS Interview Questions 12) What’s the Difference between Person or Position?
Answer # When you drive PeopleSoft Human Resources by person, you use job codes to classify job data into groups. You use those codes to link person data to job data.
When you drive PeopleSoft Human Resources by position, you still use job codes to create general groups, or job classifications, in your organization, such as EEO (equal employment opportunity) and salary survey data, but you also uniquely identify each position in a job code and link people to those positions.
Job codes primarily have a one-to-many relationship with workers. Many workers share the same job code, even though they might perform the work in different departments, locations, or companies, as shown in the diagram below. You identify the job that a worker performs through the data that you enter in the worker’s job records.
In contrast, positions usually have a one-to-one relationship with workers. However, you can have several positions with the same job code; positions track details of a particular job in a specific department or location.
For example, in job code 1020, Administrative Assistant, you can define different administrative assistant positions with different position numbers—position 15 in accounting, position 16 in the human resources department, position 17 in your marketing department, and position 18 in your production group. Workers are then assigned to these specific positions.
PeopleSoft HRMS Interview Questions 13) Which Method Should You Use Person or Position?
Answer # To determine whether you should drive your system by person or position, consider the following:
- If your organization is fluid (that is, if you tend to look at broader groups of workers and create new jobs often), then driving the system by person is probably best for you.
- This method is useful if your organization is continually expanding or if new projects require that you create new jobs or job types regularly.
- If your organization is fairly static (that is, if jobs and job descriptions are mostly fixed, and people move in and out of the same positions), then driving the system by position is probably best for you.
- For example, government agencies and hospitals, which plan positions based on budgets (often well in advance of filling the positions), find this method very useful.
If you find that both methods work well in different areas of your organization, you can drive PeopleSoft Human Resources both ways.
PeopleSoft HRMS Interview Questions 14) What is your understanding of PeopleSoft HRMS System Data Regulation?
Answer # As companies grow larger and more complex, they often need to collect the same type of data across many locations. PeopleSoft business units and setIDs enable you to organize businesses into logical units other than companies and departments and to define how organizational data is shared among these units.
PeopleSoft HRMS system data is regulated through the use of business units, tablesets and setIDs, and tableset sharing. Business units are logical devices that enable you to implement PeopleSoft HRMS based on how your business is organized.
Tablesets, setIDs, and tableset sharing are organizational devices that enable you to share – or restrict – the information stored in your HRMS system across business units:
- Business – Unit A logical organizational entity.
- SetID – A high-level key on many control tables.
- TableSet – Set of rows on a control table, grouped by setID, that is available to specific business units.
PeopleSoft HRMS Interview Questions 15) What are Business Units in PeopleSoft HRMS?
Answer # Business units are logical units that you create to track and report specific business information. Business units have no predetermined restrictions or requirements; they are a flexible structuring device that enable you to implement PeopleSoft HRMS based on how your business is organized.
Business units share processing rules and you can create them at any level of the organization that makes sense and that reflect the needs of your internal human resources departments.
If you use the same processing rules across the organization, it may make sense to have a single business unit; if you use different rules in different companies, countries, or functional areas, you may choose to create multiple business units.
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PeopleSoft HRMS Interview Questions 16) What are Tablesets and how do you work with them?
Answer # To work with tablesets, you need to be able to distinguish between tablesets, setIDs, and tableset sharing:
- tableset – A set of data rows in a control table that is identified by the same highlevel key.
- setID – The highlevel key that identifies a set of data rows. There are two types of
- setIDs:
- • Physical SetIDs – The setID of a business unit (BUSINESS_UNIT = SETID). The rows of data in a physical setID have a one to one relationship with the business unit.
- • Logical SetID – A logical setID that is generic and determined by business rules other than business unit. Logical setIDs enable you to share rows of data across multiple business units.
- tableset sharing – Sharing rows of data in a tableset across business units or limiting rows to a single business unit.
PeopleSoft HRMS Interview Questions 17) What is Data Permission Security for HRMS?
Answer # Data permission security refers to controlling access to the rows of data in your system. In PeopleSoft HRMS, you can control access to the following types of data:
- People.
- Employees.
- Contingent workers.
- People of interest (POIs) with jobs.
- People of interest (POIs) without jobs.
- Recruiting job openings.
- Departments.
PeopleSoft HRMS Interview Questions 18) What are Security Sets and Security Access Types?
Answer # A security set is a grouping of data that is being secured. The sets differ by the origin of the transaction security data.
For example, people of interest without jobs have a separate security set from people with jobs because the transaction data used to secure them does not come from the JOB record, but from the PER_POI_SCRTY record.
Security access types are ways of securing the data within a security set. Each security set has a number of security access types that you can choose to enable. Among other things, security access types determine:
- The security transaction data.
- If there is data security for future-dated rows.
- If the access type uses a department security tree.
PeopleSoft HRMS Interview Questions 19) How do you implement data permission security?
Answer # To implement data permission security, use the Security Installation Settings component (SCRTY_INSTALL), the Security Sets component (SCRTY_SET_TBL), and the Security Access Type component (SCRTY_TYPE2_TBL).
PeopleSoft HRMS Interview Questions 20) What is Future-Dated Security?
Answer # The Security Installation Settings page enables you to select actions that, when used on the Work Location page (JOB_DATA1), trigger the SavePostChange PeopleCode to create a future-dated row in SJT_PERSON.
Advanced PeopleSoft HRMS Interview Questions
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PeopleSoft HRMS Interview Questions 21) How do you SetUp and Assigning Tree-Based Data Permission?
Answer # To set up and use tree-based data permission, use the Tree Manager component (PSTREEMGR), Security Tree Audit Report component (RUNCTL_PER506), Security by Dept Tree component (SCRTY_DATA), and Refresh SJT_CLASS_ALL component (SCRTY_OPR_RC).
PeopleSoft HRMS Interview Questions 22) How do you modify Security Trees?
Answer # You can modify an existing tree by changing either the nodes or the levels. When you modify a security tree, the tree node numbers usually change, so you need to refresh the numbers. You also need to run the Refresh SJT_CLASS_ALL process to update the data access profiles and security join tables.
PeopleSoft HRMS Interview Questions 23) How do you allow Workers to Update Their Own Data?
Answer # PeopleSoft HRMS doesn’t allow users to update their own data except in the self-service internet applications.
However, sometimes you might want them to update some of their own data in other components. To allow users to update their own data, you implement the PeopleCode function Allow EmplIDChg (allow emplID change).
The function looks for a single Boolean parameter. When the parameter is set to true, workers can update their own data; when it is set to false, they cannot.
PeopleSoft HRMS Interview Questions 24) How do you administer Country Codes?
Answer # To administer country codes, use the Country Table (COUNTRY_TABLE), the Country Table – HR (HR_COUNTRY_TABLE), and the State/Province (STATE_DEFN) components.
PeopleSoft HRMS Interview Questions 25) What is Search/Match?
Answer # To use the full functionality of your system, you must maintain the integrity of your database. With users from many departments entering data into your system, you want to minimize the entry of duplicate or multiple records. Search/Match enables you to define criteria to check for duplicate or multiple ID records.
The searchable ID types (called Search Types) are:
• Person (EmplID)
• Applicant (HRS_PERSON_ID within PeopleSoft Enterprise Talent Acquisition Manager)
Real-Time PeopleSoft HRMS Interview Questions
PeopleSoft HRMS Interview Questions 26) How do you setup Search/Match?
Answer # To set up Search/Match use the Search Match Rules (HCR_SM_RULE), Search/Match Parameters (HCR_SM_PARM), Search/Match Result Fields (HCR_SM_RSLT_FLDS), Search/Match Results (HCR_SM_RESULT), and Search/Match (HCR_SM_SEARCH) components.
PeopleSoft HRMS Interview Questions 27) What is the difference between Search Box Search and Search/Match?
Answer # The difference between record search from search dialog pages and using Search/Match is this: You use search box pages to retrieve existing records using limited search criteria to view or update data, and you use Search/Match to use a larger set of search criteria that detect duplicate or multiple records in your database or to identify different records that contain duplicate data that should uniquely identify only one ID.
PeopleSoft HRMS Interview Questions 28) What are Frequency IDs?
Answer # Frequency IDs are used in PeopleSoft Enterprise Human Resources, Global Payroll, and Payroll for North America. Frequency IDs are defined on the Frequency Table component (FREQUENCY_TBL). Each frequency ID has a frequency type and an associated annualization factor that represents the number of times that the period occurs in the course of a year.
PeopleSoft HRMS Interview Questions 29) How do you setup person of interest types?
Ansewr # To set up person of interest types, use the Person of Interest Types (POI_TYPE_TBL) component.
PeopleSoft HRMS Interview Questions 30) What are Establishments?
Answer # You use the Establishment component to define distinct physical places of business (establishments) within your company, to enter address information, and to enter regulatory reporting information. In PeopleSoft Human Resources, you define establishments that are consistent with the regulatory requirements of your business operations.
In PeopleSoft Human Resources, an establishment:
- Has an address.
- Is associated with a company.
- Is used for regulatory purposes.
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